Per Copy Cost vs Monthly Rental: Which Saves More?
Short answer: A per-copy plan (from Rs 1.50 per copy) saves more when your volume changes month to month or is low. A monthly rental (about PKR 8,000 to 25,000) is better when you print a steady, high volume and want one fixed bill. In both, the machine, toner and service are included.
How each plan works
| Per copy plan | Monthly rental | |
|---|---|---|
| What you pay | Only for copies you make (meter reading) | A fixed monthly fee |
| Starting price | From Rs 1.50 per copy | About PKR 8,000 – 25,000 per month |
| Upfront cost | None | None (security may apply) |
| Toner and service | Included | Included |
| Machine | Supplied by Paragon | Refurbished machine supplied by Paragon |
| Best for | Changing or low volume | Steady, predictable volume |
A simple cost example
This is only an example to show the method. Your actual quote depends on the machine, paper size and volume.
| Monthly copies | Per copy at Rs 1.50 | What to compare with |
|---|---|---|
| 2,000 | Rs 3,000 | Your rental quote for the same machine |
| 5,000 | Rs 7,500 | Your rental quote for the same machine |
| 10,000 | Rs 15,000 | Your rental quote for the same machine |
| 20,000 | Rs 30,000 | Your rental quote for the same machine |
Multiply your average monthly copies by the per-copy rate, then compare it with the monthly rental quote. If the per-copy total is lower in most months, choose per copy. If your volume is high and steady, the fixed rental usually works out cheaper per page.
Questions to ask before you sign
- Is there a minimum monthly billing on the per-copy plan?
- Does the rental include a fixed number of copies, and what is the rate after that?
- Is paper included or not?
- How is the meter reading taken — by a technician or by email report?
- What is the service response time if the machine stops?
Still thinking of buying?
If you print a lot for many years, buying can be cheaper in the long run. Read photocopier rental vs buying and see the 2026 price list.
Details of our plans: per copy cost plans · photocopier rental in Karachi.
Frequently Asked Questions
What is per copy cost in a photocopier plan?
It is a plan where you pay only for the copies you make, based on the meter reading. The machine, toner and service are included. Paragon's per-copy plans start from Rs 1.50 per copy.
Which is cheaper, per copy or rental?
Per copy is usually cheaper for low or changing volume; a fixed rental is usually cheaper for high, steady volume. Multiply your average monthly copies by the per-copy rate and compare it with the rental quote.
Is paper included in per copy cost?
It depends on the plan. Always ask whether the rate is with or without paper.
Is there any upfront cost?
No. Both per-copy plans and rentals have no machine purchase cost.
Do you rent new machines?
No. Our rentals are on refurbished machines that are tested and serviced by our technicians. New machines are available for purchase.
